Business Manager: St. Patrick School



Manages and coordinates the activities of the business office.  Maintains a complete and systematic set of records of all financial transactions consistent with St. Patrick policies and procedures.  This requires a thorough knowledge of bookkeeping from accounts receivable, accounts payable, payroll, all the way through general ledger and financial statements.  The bookkeeper is directly responsible to the principal of the school.

Requirements and Qualifications

1. Excellent communication skills
2. Ability to interact skillfully with diverse people, in person, on the telephone, or internet
3. Well organized and methodical, effectively manages time and multiple responsibilities
4. Punctual, patient, tactful, dependable and trustworthy
5. Willingness to promote the principles and ideals of St. Patrick School, to apply policies, procedures and school rules and to conduct herself at all times in such a manner as not to bring reproach upon herself or upon St. Patrick School
6. Ability to maintain confidentiality and to support the principal
Duties and Responsibilities
Maintain an accurate accounting system; handle every aspect of accounts receivable, accounts payable, payroll, journal entries, general ledger and financial statements
Prepare deposits and apply payments to the appropriate accounts
Prepare billing of tuition, extended day care fees and school fees on a monthly, quarterly, or yearly billing cycle depending on the plan chosen by parents
Examine accounts receivable to determine if payments are late and process appropriate fees per school policy; also advises principal of the status of the receivables and work with her on collecting past due balances; confer with parents when necessary
Examine accounts payable invoices to determine if they have been approved before processing them for payment
Prepare bi-weekly payroll and pay taxes on a timely basis; ensure that all employee medical and miscellaneous deductions are taken when necessary
Prepare quarterly and yearly payroll returns
Maintain petty cash records and verify that they were approved before dispensing cash; replenish the petty cash drawer as needed
Reconcile bank statements for checking and payroll accounts
Prepare the monthly report to the Commonwealth of Massachusetts in order to be reimbursed for the lunch program
Analyze general ledger detail for discrepancies and make necessary journal entries to correct, etc.; make various journal entries such as recording interest on saving accounts, bank fees, depreciation entries, etc.; run a hard copy of all relevant reports before doing month-end close
Prepare monthly trial balance and financial statements for managements review
Assist in preparation of yearly budget
Perform other duties as assigned by principal and/or treasurer of Corporation
Interested? Contact Mary Kelly, Principal, 978.877.6399

From Greater Lowell Chamber

131 Merrimack St
Lowell, MA

Represented by


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