Special Events Coordinator – Boys & Girls Club of Greater Lowell
PRIMARY FUNCTION
Plan and execute successful Special Events that support the mission of the Boys & Girls Club of Greater Lowell, foster community awareness of our organization, and meet annual budgetary goals.
DUTIES AND RESPONSIBILITIES
Special Events
Plan and implement all fundraising events including annual Golf Tournament (June) and Holiday Auction (December):
Work closely with event volunteer committees to plan and execute events
Work with Director of Development to implement strategies to improve efficiency and increase net revenue generated at fundraising events.
Coordinate event design elements, promotion, advertising and logistics
Manage event sponsor communication and follow-up
Create and maintain vendor relations
Develop and process event save-the-date cards, invitations, and RSVPs
Solicit, receive and process event auction items
Organize and manage event check-in, registration and check out
Maintain event database (Greater Giving)
Data Base and Records Management
Manage Donor Perfect fundraising data base including; updating constituent records, gift entry, generating mail merges, reports, exports and other data as needed.
Gift Acknowledgement
Generate timely and thoughtful thank you letters for all donations.
Communications
Coordinate mailings from database for appeals and events
Work with Development Director to produce content and design of annual report, bi-monthly e-newsletter, e-blasts, social media, website and other promotional materials
Write and submit press releases on Club activities and events to local media
RELATIONSHIPS
Maintain effective contact with Board of Directors, Board of Trustees, Corporators, Club staff, volunteers, Club alumni and Club members
SKILLS/KNOWLEDGE DESIRED
Bachelor’s degree from an accredited college or university and/or equivalent prior experience
One to three years of non-profit fundraising/development experience with proven track record of successful special event planning
Familiarity with youth development issues and agencies
Ability to work well with multicultural teams with diverse constituencies
Excellent organizational and project management skills
Excellent written and verbal communication skills
Ability to recruit and empower teams of volunteers
Computer literacy in Microsoft Office applications, and database management (the Club uses Donor Perfect software) is required
Proficiency with Constant Contact, use of social media in fundraising and communications (Facebook, Twitter), desktop publishing, graphic design, and Adobe Acrobat/Creative Suite a plus